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2017 Hotel Information

Hotel information for Toronto 2018 will be added in late October/early November

 

Official Conference Hotel

Fairmont Chicago, Millennium Park
200 North Columbus Drive
Chicago, Illinois 60601
United States

Centrally located just steps from Millennium & Grant Parks, Navy Pier, the Magnificent Mile, the museum campus, world-class theater and Lake Michigan, the Fairmont Chicago, Millennium Park offers luxuriously appointed guestrooms with sweeping park, lake and city views.

An ADA compliant hotel, the Fairmont Chicago, Millennium Park has been recognized for exceptional service and amenities on the Conde Nast Traveler's Top 15 Hotels in Chicago and Travel & Leisure Magazine's Top 500 Hotels List.

The Fairmont Chicago, Millennium Park is Green Seal Certified, and adheres to environmental standards of energy efficiency, water conservation, recycling and waste reduction. Green Seal is a non-profit organization that develops sustainability standards and programs that empower consumers to make eco-friendly choices.

The
Fairmont Chicago, Millennium Park has also won the following TripAdvisor Awards:

GreenLeader SilverCertificate of Excellence 2016


HOTEL/ACCOMMODATIONS UPDATE

We have been working to get as many people in the conference hotel as possible. At this time, the Fairmont no longer has availability in their Standard Room category. They allowed us to continue to accept reservations well over the SCMS room block until they sold out of Standard Rooms.

We would like to present you with a couple of options:

1) SCMS can assist in making a reservation elsewhere.
For alternative accommodation, SCMS is working with A Room With a View to help secure accommodations at designated overflow hotels. This is a free service for all SCMS conference attendees. A Room With a View will secure the lowest available rates at the best available hotels within walking distance of the Fairmont Chicago, Millennium Park.

Reservations processed by A Room With A View are automatically on a waitlist for rooms at the Fairmont Chicago, Millennium Park should cancellations occur within the SCMS group block.

Please call
A Room With A View
1-800-780-4343
Monday – Friday • 9AM – 5PM, CST
International attendees can reach them at reservations@aroomwithaview.net

2) The Fairmont would be delighted to offer you one of their Signature Level rooms for your stay—the Signature Rooms are located on the highest floors, therefore they tend to have better views and are a bit quieter. The hotel is happy to accommodate reservation requests at a discounted rate of $349 + tax per evening. We recognize this rate is beyond the budget of most, but in the past some members have opted for this type of rate to stay in the conference hotel, so we are including it. If cost is a factor, please take advantage of A Room With a View, which will find you the best available rates near the Fairmont plus you will be automatically on a waitlist for rooms at the conference hotel should cancellations occur within our group block.

You will receive all conference concessions offered to those staying under the SCMS room block. They are:
     • $15 food & beverage credit to the individual guestrooms per night to be applied towards meals, bar, in room dining, etc. This only applies for guests booked inside the SCMS block at the group rate or higher. F&B credit is non-transferable.
     • Complimentary access to mySpa Fitness Center (valued at $15/day)
     • Complimentary basic guestroom internet access (valued at $14.95/day)
     • 15% discount off restaurant and in room dining pricing as long as guests charge to their individual guestrooms
     • 15% discount off 2017 MySpa Treatment Pricing
     • 20% discount off 2017 Overnight Valet parking

To obtain this deal, please call the hotel directly at (312) 565-8000, specify that you are a part of the Society for Cinema & Media Studies Annual Conference (SCMS), and state that you would like to book one of their Signature Rooms.

As always, if you are having problems, please contact us at hotel at scmsconference dot com. Let us know if there is anything you need assistance with—we are looking forward to SCMS 2017. Thank you!

ROOM RATES

Single            $159/night
Double           $159/night

NOTE: Please support SCMS and the conference by reserving your room at the conference hotel. SCMS reserves a block of discounted rooms for attendees. If these rooms are not booked, the conference must pay a sizeable penalty.

Included in the $159 nightly rate (for SCMS attendees staying at the conference hotel)

  • $15 food & beverage credit to the individual guestrooms per night to be applied towards meals, bar, in room dining, etc. This only applies for guests booked inside the SCMS block at the group rate or higher. F&B credit is non-transferable
  • Complimentary access to mySpa Fitness Center (valued at $15/day)
  • Complimentary basic guestroom internet access (valued at $14.95/day)
  • 15% discount off restaurant and in room dining pricing as long as guests charge to their individual guestrooms
  • 15% discount off 2017 MySpa Treatment Pricing
  • 20% discount off 2017 Overnight Valet parking

RESERVATION PROCEDURES

For room reservations, please call
1-866-540-4408 or the hotel directly at (312) 565-8000 and specify that you are a part of the Society for Cinema & Media Studies Annual Conference to receive the group rate and the additional concessions listed above. You can also make reservations by visiting <https://resweb.passkey.com/go/scms2017>.

For international numbers, please visit http://www.fairmont.com/contact-us/morenumbers/#international

RESERVATION DEADLINE

Reservations will be accepted until the cut-off date of March 1, 2017—based on availability. Reservations should be made as soon as possible as the hotel will likely sell out early (well before the cut-off date).

If you have any problems, please email hotel@scmsconference.com.

WOULD YOU LIKE YOUR HOTEL STAY TO BE FREE?

Everyone who makes their reservation at the Fairmont Chicago, Millennium Park before the early bird deadline of January 13, 2017 will be entered in a drawing to win the cost of their entire stay at the conference (up to 4 nights) – certificate expires June 30, 2017.

CHECK-IN/CHECK-OUT TIMES

Check-in time is 3:00 p.m. Every effort is made to accommodate guests arriving before the check-in time, however, rooms may not be immediately available. Check-out time is 12:00 noon.

CANCELLATION POLICY

Cancellation of reservation(s) should be made
24 hours prior with no penalty (cancel by 3PM the day before you arrival). Cancellations made after this deadline might be charged a penalty of up to one (1) night, plus applicable taxes.

INTERNET

Complimentary internet access in our meeting room/s and guestrooms is one of SCMS’ negotiated concessions with the hotel. High speed internet connectivity is accessible in all guest rooms, meeting rooms and public areas such as the main lobby and the lounges.

ADA COMPLIANCE

Please see our accessibility policy for information about ADA access at the Fairmont Chicago (and the Mid-America Club).

The Fairmont Chicago, Millennium Park complies with the Americans with Disabilities Act of 1990, its regulations, and guidelines. So that the hotel can better assist persons with special needs, individuals should indicate their specific needs when making a reservation.

There are rooms at the hotel which are specially adapted for physically challenged guests. These rooms feature wide doorways, lower door handles, lower light switches and grab bars in the bathroom.

# of W/C Accessible Guestrooms: 20
# of Rooms with Roll-in Showers: 2
Total # of Hotel Rooms: 687
Main Entry and Lobby Fully Accessible: Yes
Onsite Accessible Dining / Bar: Yes
Accessible Restroom in Lobby: Yes
Must Access Hotel from Side or Rear Entrance: No
Has Restrictive Steps Within Hotel: No, elevators available for use
W/C Assistance Required Within Hotel: No
Garage Self-Parking: Valet Only

When you book a hotel room it is best to (1) call the hotel directly and "block" your accessible room for the desired dates, (2) have the hotel email or fax you a confirmation noting the accessible room, and (3) call the hotel directly 24-48 hours in advance or your arrival to confirm your accessible room.

When calling the nationwide reservations call center for many hotel chains, they do not have the ability to "block" wheelchair accessible rooms with individual hotel properties. We recommended to call the hotel directly, and speak to the front desk to properly reserve and block your accessible guestroom.

If you require accessibility assistance to book your housing or if you have an problems/issues, please email hotel@scmsconference.com.

CHILDCARE

This year we have organized a few childcare options. Working with The Fairmont Hotel, we have made arrangements with two hotel-approved sitter services: American Child Care and Sitter Studio. Information, including contact numbers, rates, and rules, are available on their websites.

In addition, we have set up a forum for parents who may wish to join forces when booking sitters, or swap childcare amongst themselves, or discuss good child-friendly options (parks, restaurants, etc.) in Chicago. The forum can be found here (you must be signed in to access the forum).

We hope that these options will help parents have a productive and enjoyable conference in Chicago.

ROOMMATES

If you're looking for a fellow attendee to share the cost of a hotel room, feel free to post a query to <https://cmstudies.site-ym.com/forums/Topics.aspx?forum=101180>.

ADDITIONAL ROOM OCCUPANTS

Each extra person (beyond 2 occupants) sharing a room will be charged an additional $30 per night. There is no charge for children up to and including the age of 18 years who share with their parents. Maximum occupancy per room (3/room).

TRAVEL

For extensive information on traveling to and within Chicago, check out our travel page.

TRAVEL DISCOUNTS

Please see SCMS 2017 travel discounts here.

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Society for Cinema and Media Studies | 640 Parrington Oval | Wallace Old Science Hall, Room 300 | Norman, OK 73019 | 405-325-8075 | office@cmstudies.org