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Call for Event Proposals for 2018 Toronto
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(Deadline September 15, 2017 @ 5pm CT)

 

A small number of special events featured at the 2018 conference will be chosen from proposals submitted by SCMS caucuses and/or scholarly interest groups. 

Successful proposals will be for high-profile events designed to appeal to and attract a strong audience.  Previous events have included roundtable discussions (Teaching Race and Media in Post-racial/Post-Trayvon America and Public Media 2.0: a Conversation on the Future of Urban Documentary and Social Change), an archival screening event (Archival Activism: Reclaiming and Remixing the Battle of Seattle), and a tribute (Remembering the Life and Legacy of Alexander Doty).

The special event should run between 60-90 minutes and may be held at the conference hotel or at a convenient off-site location. Possibilities for events include a roundtable involving noted media scholars or professionals; a screening followed by a Q&A with a media professional, an activist, or a scholar; a workshop focused on a pressing issue of contemporary interest with well-known experts as speakers; or other events that are likewise exceptional. Workshops are intended to be dialogical, interactive, and productive workspaces between participants and the audience.  Roundtable events emphasize the interaction between the participants, led by a chair/moderator with input from the audience.

In the past, funding from SCMS has ranged from zero to $1,000 for an individual conference event. These events are also made possible through co-funding and in-kind donations from SIGs and caucuses, the conference host committee, and/or university departments, presses, and arts organizations in the host city. Organizers are encouraged to collaborate with other SCMS groups with respect to funding and also to seek the support and sponsorship of SCMS standing committees if appropriate.  One of the criteria the SCMS Board uses when selecting special events is the event’s support from a broad range of SCMS constituents.  

The SCMS Board of Directors will review and vote on special event proposals at the October board meeting. Conference budget limitations and scheduling will be taken into consideration in the determination of which events are accepted.  

Proposals must include a description of the planned event, a listing of all sponsoring groups, and a projected budget.  Samples of successful past proposals can be viewed and downloaded here and here.

If you plan to serve food from the hotel at your event or want to use the hotel’s AV equipment and have questions after reading the attached budget form, please contact Leslie LeMond. If you have other questions while organizing an event proposal, please contact the home office at scms-office@ou.edu.

To submit a proposal:  Please download the proposal form (a fillable PDF) and the Excel budget document form, complete them, and submit both by September 15, 2017 below.  It is recommended that you begin by reading these documents in full, as they contain useful information that can help you plan and budget your event.

PROPOSAL FORM
(download to your hard drive and open in Adobe Acrobat to fill in the form and save changes)

BUDGET FORM

LIST OF TORONTO VENUES

The deadline for 2018 Conference Special Event Proposals has passed.  Thank you to all who submitted.  

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