To secure a room for your event, reception, or meeting, please submit your request for a time, date, and space by Monday, January 19, 2026, at 5:00 PM CT, including the duration of your event. SCMS will handle the allocation and cover the cost of the space, and we will make every effort to accommodate your request.
Key Details:
- Scheduling: Most affiliate space requests will be scheduled for the evening of Saturday, March 28, 2026, after conference sessions conclude.
- Approval Process: All requests for onsite space must undergo review and approval by the Program Committee and staff.
- Tentative Times: Until the program is finalized, scheduled times remain tentative.
Event Confirmation: By mid-February, SCMS staff will send an "Event Confirmation" with finalized details, including room assignment, time, and date. This confirmation will also connect you with the appropriate contact at the Fairmont Chicago Millennium Park or the Swissôtel to arrange catering, beverage service, and related needs.
Important Note: Due to food and beverage minimums at each property, SCMS may assign your event to either hotel. We appreciate your understanding as we work to meet these commitments.
Catering Menus:
Please keep in mind the following:
Room Set Ups:
- The room will already be set up theater style due to the session preceding it.
- Due to the time it takes to reconfigure rooms (can be substantial based on how many other room flips, AV flips, etc we are doing at the same time), we can only accommodate theater style or reception layouts.
- Room flips can postpone the time at which your event can/will begin, one of the many reasons we try to keep things simple.
- If you are holding a reception, we will automatically assume you wish for the chairs to be removed and the AV pushed to the side.
- The standard session AV equipment in the rooms will not be available for use during evening events unless a technician is on-site. SCMS is unable to cover the cost of keeping AV technicians past scheduled session times. If you wish to use AV equipment during your event, SCMS can connect you with the AV company to make arrangements directly. Thank you for your understanding.
